Technical Consultancy Services Related to Rolling Stock

Deadline:23 Aug 2026, 09:00

Tender information
Finland
Type
Contract
Procedure
Open procedure
Contract type
Framework agreement
Duration
6 years
BACKGROUND AND PURPOSE OF THE PROCUREMENT RailStock Finland Oy (hereinafter “Railstock”) is launching a tendering procedure for technical consultancy services related to the rolling stock it manages. The purpose of this procurement is to establish a framework for obtaining high‑quality, independent technical consultancy services that support Railstock in the management, development and procurement of rolling stock used in publicly funded passenger rail services in Finland. CONTRACTING ENTITY Railstock Finland Oy is a company wholly owned by the State of Finland, which manages, develops and leases passenger rolling stock for publicly funded passenger rail services in Finland. The objective of the company is to ensure that the rolling stock used in contracted services is safe, modern, low‑emission and available to all operators on equal and transparent terms, so that competition in rail transport and sustainable modes of transport can develop. Railstock is responsible for the preparation and implementation of new rolling stock procurements, for lifecycle management of the rolling stock and for long‑term investment planning. The company began operating as an independent company under the ownership steering of the Prime Minister’s Office in November 2025, and practical operational activities have commenced during 2026 as rolling stock used in contracted services, transferred from VR and other parties, is brought into the company’s ownership. SCOPE OF THE PROCUREMENT The subject matter of the procurement is a comprehensive package of technical expert and consultancy services related to rolling stock, supporting the rolling stock owner in, inter alia, technical assessments, procurement preparation, lifecycle management, planning of maintenance and heavy overhauls, safety and approval matters, as well as other expert tasks connected with the ownership and development of rolling stock. Railstock has divided the procurement into the following lots: 1. Owner’s Engineer Support 2. Procurement Support (Rolling Stock) 3. Lifecycle, LCC & Fleet Strategy 4. Safety, Regulation & ECM Certification 5. Testing, Acceptance, Audits & QA 6. Maintenance, Overhaul & Modification Procurement 7. ESG Reporting 8. IT Systems, Network Architecture & Cybersecurity 9. Technical Design (Electrical & Mechanical) 10. ETCS Retrofit & Upgrade Procurement Support 11. Rolling Stock Documentation Management & DMS Support The lots and the services to be procured under each lot are described in more detail in the invitation to tender and its annexes, which also set out Railstock’s requirements concerning the suitability of tenderers and the minimum requirements applicable to the services. PROCUREMENT DOCUMENTS The procurement documents consist of the following documents: - This contract notice - Annex 1: Draft Agreement - Annex 1.1: Data Protection, Information Security and Confidentiality Annex - Annex 1.2: Sanctions undertakings - Annex 2.1: Service description, Lot 1 - Annex 2.2: Service description, Lot 2 - Annex 2.3: Service description, Lot 3 - Annex 2.4: Service description, Lot 4 - Annex 2.5: Service description, Lot 5 - Annex 2.6: Service description, Lot 6 - Annex 2.7: Service description, Lot 7 - Annex 2.8: Service description, Lot 8 - Annex 2.9: Service description, Lot 9 - Annex 2.10: Service description, Lot 10 - Annex 2.11: Service description, Lot 11 - Annex 3.1: Tender Form, Lot 1 - Annex 3.2: Tender Form, Lot 2 - Annex 3.3: Tender Form, Lot 3 - Annex 3.4: Tender Form, Lot 4 - Annex 3.5: Tender Form, Lot 5 - Annex 3.6: Tender Form, Lot 6 - Annex 3.7: Tender Form, Lot 7 - Annex 3.8: Tender Form, Lot 8 - Annex 3.9: Tender Form, Lot 9 - Annex 3.10: Tender Form, Lot 10 - Annex 3.11: Tender Form, Lot 11 - Annex 4: Subcontractors, capacity‑providing entities and members of a group of tenderers PROCUREMENT TIMETABLE - Deadline for requests for additional information: 9 August 2026 - Answers to requests for additional information: at the latest 6 days before the tender submission deadline (target date: 12 August 2026) - Tender submission deadline: 23 August 2026 After this, the procurement will proceed according to the following indicative timetable: - Notification of the contract award decision: 18 September 2026 - Signing of the contract and start of the contract period: 9 October 2026 – Lot nr.: 1 1. Owner’s Engineer Support As specified in Annex 2.1. Last tender date: 08/23/2026 09:00:00 Type of contract: Services Authority: RailStock Finland Oy Information URL: https://www.railstock.fi Document URL: https://www.hankintailmoitukset.fi/en/public/procedure/35114/enotice/53172 Tenders URL: https://www.hankintailmoitukset.fi/en/tendering/procedure/35114/call-for-tenders Duration contract start date : 09/30/2026 21:00:00 Lot involves: FrameworkAgreement Criteria definitions: Price: 70 (As specified in Annex 3.1.) Quality: 30 (As specified in Annex 3.1.) – Lot nr.: 2 2. Procurement Support (Rolling Stock) As specified in Annex 2.2. Last tender date: 08/23/2026 09:00:00 Type of contract: Services Authority: RailStock Finland Oy Information URL: https://www.railstock.fi Document URL: https://www.hankintailmoitukset.fi/en/public/procedure/35114/enotice/53172 Tenders URL: https://www.hankintailmoitukset.fi/en/tendering/procedure/35114/call-for-tenders Duration contract start date : 09/30/2026 21:00:00 Lot involves: FrameworkAgreement Criteria definitions: Price: 70 (As specified in Annex 3.2.) Quality: 30 (As specified in Annex 3.2.) – Lot nr.: 3 3. Lifecycle, LCC & Fleet Strategy As specified in Annex 2.3. Last tender date: 08/23/2026 09:00:00 Type of contract: Services Authority: RailStock Finland Oy Information URL: https://www.railstock.fi Document URL: https://www.hankintailmoitukset.fi/en/public/procedure/35114/enotice/53172 Tenders URL: https://www.hankintailmoitukset.fi/en/tendering/procedure/35114/call-for-tenders Duration contract start date : 09/30/2026 21:00:00 Lot involves: FrameworkAgreement Criteria definitions: Price: 70 (As specified in Annex 3.3.) Quality: 30 (As specified in Annex 3.3.) – Lot nr.: 4 4. Safety, Regulation & ECM Certification As specified in Annex 2.4. Last tender date: 08/23/2026 09:00:00 Type of contract: Services Authority: RailStock Finland Oy Information URL: https://www.railstock.fi Document URL: https://www.hankintailmoitukset.fi/en/public/procedure/35114/enotice/53172 Tenders URL: https://www.hankintailmoitukset.fi/en/tendering/procedure/35114/call-for-tenders Duration contract start date : 09/30/2026 21:00:00 Lot involves: FrameworkAgreement Criteria definitions: Price: 70 (As specified in Annex 3.4.) Quality: 30 (As specified in Annex 3.4.) – Lot nr.: 5 5. Testing, Acceptance, Audits & QA As specified in Annex 2.5. Last tender date: 08/23/2026 09:00:00 Type of contract: Services Authority: RailStock Finland Oy Information URL: https://www.railstock.fi Document URL: https://www.hankintailmoitukset.fi/en/public/procedure/35114/enotice/53172 Tenders URL: https://www.hankintailmoitukset.fi/en/tendering/procedure/35114/call-for-tenders Duration contract start date : 09/30/2026 21:00:00 Lot involves: FrameworkAgreement Criteria definitions: Price: 70 (As specified in Annex 3.5.) Quality: 30 (As specified in Annex 3.5.) – Lot nr.: 6 6. Maintenance, Overhaul & Modification Procurement As specified in Annex 2.6. Last tender date: 08/23/2026 09:00:00 Type of contract: Services Authority: RailStock Finland Oy Information URL: https://www.railstock.fi Document URL: https://www.hankintailmoitukset.fi/en/public/procedure/35114/enotice/53172 Tenders URL: https://www.hankintailmoitukset.fi/en/tendering/procedure/35114/call-for-tenders Duration contract start date : 09/30/2026 21:00:00 Lot involves: FrameworkAgreement Criteria definitions: Price: 70 (As specified in Annex 3.6.) Quality: 30 (As specified in Annex 3.6.) – Lot nr.: 7 7. ESG Reporting As specified in Annex 2.7. Last tender date: 08/23/2026 09:00:00 Type of contract: Services Authority: RailStock Finland Oy Information URL: https://www.railstock.fi Document URL: https://www.hankintailmoitukset.fi/en/public/procedure/35114/enotice/53172 Tenders URL: https://www.hankintailmoitukset.fi/en/tendering/procedure/35114/call-for-tenders Duration contract start date : 09/30/2026 21:00:00 Lot involves: FrameworkAgreement Criteria definitions: Price: 70 (As specified in Annex 3.7.) Quality: 30 (As specified in Annex 3.7.) – Lot nr.: 8 8. IT Systems, Network Architecture & Cybersecurity As specified in Annex 2.8. Last tender date: 08/23/2026 09:00:00 Type of contract: Services Authority: RailStock Finland Oy Information URL: https://www.railstock.fi Document URL: https://www.hankintailmoitukset.fi/en/public/procedure/35114/enotice/53172 Tenders URL: https://www.hankintailmoitukset.fi/en/tendering/procedure/35114/call-for-tenders Duration contract start date : 09/30/2026 21:00:00 Lot involves: FrameworkAgreement Criteria definitions: Price: 70 (As specified in Annex 3.8.) Quality: 30 (As specified in Annex 3.8.) – Lot nr.: 9 9. Technical Design (Engineering & Modifications) As specified in Annex 2.9. Last tender date: 08/23/2026 09:00:00 Type of contract: Services Authority: RailStock Finland Oy Information URL: https://www.railstock.fi Document URL: https://www.hankintailmoitukset.fi/en/public/procedure/35114/enotice/53172 Tenders URL: https://www.hankintailmoitukset.fi/en/tendering/procedure/35114/call-for-tenders Duration contract start date : 09/30/2026 21:00:00 Lot involves: FrameworkAgreement Criteria definitions: Price: 70 (As specified in Annex 3.9.) Quality: 30 (As specified in Annex 3.9.) – Lot nr.: 10 10. ETCS Retrofit & Upgrade Procurement Support As specified in Annex 2.10. Last tender date: 08/23/2026 09:00:00 Type of contract: Services Authority: RailStock Finland Oy Information URL: https://www.railstock.fi Document URL: https://www.hankintailmoitukset.fi/en/public/procedure/35114/enotice/53172 Tenders URL: https://www.hankintailmoitukset.fi/en/tendering/procedure/35114/call-for-tenders Duration contract start date : 09/30/2026 21:00:00 Lot involves: FrameworkAgreement Criteria definitions: Price: 70 (As specified in Annex 3.10.) Quality: 30 (As specified in Annex 3.10.) – Lot nr.: 11 11. Rolling Stock Documentation Management & DMS Support As specified in Annex 2.11. Last tender date: 08/23/2026 09:00:00 Type of contract: Services Authority: RailStock Finland Oy Information URL: https://www.railstock.fi Document URL: https://www.hankintailmoitukset.fi/en/public/procedure/35114/enotice/53172 Tenders URL: https://www.hankintailmoitukset.fi/en/tendering/procedure/35114/call-for-tenders Duration contract start date : 09/30/2026 21:00:00 Lot involves: FrameworkAgreement Criteria definitions: Price: 70 (As specified in Annex 3.11.) Quality: 30 (As specified in Annex 3.11.)

Technical Consultancy Services Related to Rolling Stock

BACKGROUND AND PURPOSE OF THE PROCUREMENT RailStock Finland Oy (hereinafter “Railstock”) is launching a tendering procedure for technical consultancy services related to the rolling stock it manages. The purpose of this procurement is to establish a framework for obtaining high‑quality, independent technical consultancy services that support Railstock in the management, development and procurement of rolling stock used in publicly funded passenger rail services in Finland. CONTRACTING ENTITY Railstock Finland Oy is a company wholly owned by the State of Finland, which manages, develops and leases passenger rolling stock for publicly funded passenger rail services in Finland. The objective of the company is to ensure that the rolling stock used in contracted services is safe, modern, low‑emission and available to all operators on equal and transparent terms, so that competition in rail transport and sustainable modes of transport can develop. Railstock is responsible for the preparation and implementation of new rolling stock procurements, for lifecycle management of the rolling stock and for long‑term investment planning. The company began operating as an independent company under the ownership steering of the Prime Minister’s Office in November 2025, and practical operational activities have commenced during 2026 as rolling stock used in contracted services, transferred from VR and other parties, is brought into the company’s ownership. SCOPE OF THE PROCUREMENT The subject matter of the procurement is a comprehensive package of technical expert and consultancy services related to rolling stock, supporting the rolling stock owner in, inter alia, technical assessments, procurement preparation, lifecycle management, planning of maintenance and heavy overhauls, safety and approval matters, as well as other expert tasks connected with the ownership and development of rolling stock. Railstock has divided the procurement into the following lots: 1. Owner’s Engineer Support 2. Procurement Support (Rolling Stock) 3. Lifecycle, LCC & Fleet Strategy 4. Safety, Regulation & ECM Certification 5. Testing, Acceptance, Audits & QA 6. Maintenance, Overhaul & Modification Procurement 7. ESG Reporting 8. IT Systems, Network Architecture & Cybersecurity 9. Technical Design (Electrical & Mechanical) 10. ETCS Retrofit & Upgrade Procurement Support 11. Rolling Stock Documentation Management & DMS Support The lots and the services to be procured under each lot are described in more detail in the invitation to tender and its annexes, which also set out Railstock’s requirements concerning the suitability of tenderers and the minimum requirements applicable to the services. PROCUREMENT DOCUMENTS The procurement documents consist of the following documents: - This contract notice - Annex 1: Draft Agreement - Annex 1.1: Data Protection, Information Security and Confidentiality Annex - Annex 1.2: Sanctions undertakings - Annex 2.1: Service description, Lot 1 - Annex 2.2: Service description, Lot 2 - Annex 2.3: Service description, Lot 3 - Annex 2.4: Service description, Lot 4 - Annex 2.5: Service description, Lot 5 - Annex 2.6: Service description, Lot 6 - Annex 2.7: Service description, Lot 7 - Annex 2.8: Service description, Lot 8 - Annex 2.9: Service description, Lot 9 - Annex 2.10: Service description, Lot 10 - Annex 2.11: Service description, Lot 11 - Annex 3.1: Tender Form, Lot 1 - Annex 3.2: Tender Form, Lot 2 - Annex 3.3: Tender Form, Lot 3 - Annex 3.4: Tender Form, Lot 4 - Annex 3.5: Tender Form, Lot 5 - Annex 3.6: Tender Form, Lot 6 - Annex 3.7: Tender Form, Lot 7 - Annex 3.8: Tender Form, Lot 8 - Annex 3.9: Tender Form, Lot 9 - Annex 3.10: Tender Form, Lot 10 - Annex 3.11: Tender Form, Lot 11 - Annex 4: Subcontractors, capacity‑providing entities and members of a group of tenderers PROCUREMENT TIMETABLE - Deadline for requests for additional information: 9 August 2026 - Answers to requests for additional information: at the latest 6 days before the tender submission deadline (target date: 12 August 2026) - Tender submission deadline: 23 August 2026 After this, the procurement will proceed according to the following indicative timetable: - Notification of the contract award decision: 18 September 2026 - Signing of the contract and start of the contract period: 9 October 2026 – Lot nr.: 1 1. Owner’s Engineer Support As specified in Annex 2.1. Last tender date: 08/23/2026 09:00:00 Type of contract: Services Authority: RailStock Finland Oy Information URL: https://www.railstock.fi Document URL: https://www.hankintailmoitukset.fi/en/public/procedure/35114/enotice/53172 Tenders URL: https://www.hankintailmoitukset.fi/en/tendering/procedure/35114/call-for-tenders Duration contract start date : 09/30/2026 21:00:00 Lot involves: FrameworkAgreement Criteria definitions: Price: 70 (As specified in Annex 3.1.) Quality: 30 (As specified in Annex 3.1.) – Lot nr.: 2 2. Procurement Support (Rolling Stock) As specified in Annex 2.2. Last tender date: 08/23/2026 09:00:00 Type of contract: Services Authority: RailStock Finland Oy Information URL: https://www.railstock.fi Document URL: https://www.hankintailmoitukset.fi/en/public/procedure/35114/enotice/53172 Tenders URL: https://www.hankintailmoitukset.fi/en/tendering/procedure/35114/call-for-tenders Duration contract start date : 09/30/2026 21:00:00 Lot involves: FrameworkAgreement Criteria definitions: Price: 70 (As specified in Annex 3.2.) Quality: 30 (As specified in Annex 3.2.) – Lot nr.: 3 3. Lifecycle, LCC & Fleet Strategy As specified in Annex 2.3. Last tender date: 08/23/2026 09:00:00 Type of contract: Services Authority: RailStock Finland Oy Information URL: https://www.railstock.fi Document URL: https://www.hankintailmoitukset.fi/en/public/procedure/35114/enotice/53172 Tenders URL: https://www.hankintailmoitukset.fi/en/tendering/procedure/35114/call-for-tenders Duration contract start date : 09/30/2026 21:00:00 Lot involves: FrameworkAgreement Criteria definitions: Price: 70 (As specified in Annex 3.3.) Quality: 30 (As specified in Annex 3.3.) – Lot nr.: 4 4. Safety, Regulation & ECM Certification As specified in Annex 2.4. Last tender date: 08/23/2026 09:00:00 Type of contract: Services Authority: RailStock Finland Oy Information URL: https://www.railstock.fi Document URL: https://www.hankintailmoitukset.fi/en/public/procedure/35114/enotice/53172 Tenders URL: https://www.hankintailmoitukset.fi/en/tendering/procedure/35114/call-for-tenders Duration contract start date : 09/30/2026 21:00:00 Lot involves: FrameworkAgreement Criteria definitions: Price: 70 (As specified in Annex 3.4.) Quality: 30 (As specified in Annex 3.4.) – Lot nr.: 5 5. Testing, Acceptance, Audits & QA As specified in Annex 2.5. Last tender date: 08/23/2026 09:00:00 Type of contract: Services Authority: RailStock Finland Oy Information URL: https://www.railstock.fi Document URL: https://www.hankintailmoitukset.fi/en/public/procedure/35114/enotice/53172 Tenders URL: https://www.hankintailmoitukset.fi/en/tendering/procedure/35114/call-for-tenders Duration contract start date : 09/30/2026 21:00:00 Lot involves: FrameworkAgreement Criteria definitions: Price: 70 (As specified in Annex 3.5.) Quality: 30 (As specified in Annex 3.5.) – Lot nr.: 6 6. Maintenance, Overhaul & Modification Procurement As specified in Annex 2.6. Last tender date: 08/23/2026 09:00:00 Type of contract: Services Authority: RailStock Finland Oy Information URL: https://www.railstock.fi Document URL: https://www.hankintailmoitukset.fi/en/public/procedure/35114/enotice/53172 Tenders URL: https://www.hankintailmoitukset.fi/en/tendering/procedure/35114/call-for-tenders Duration contract start date : 09/30/2026 21:00:00 Lot involves: FrameworkAgreement Criteria definitions: Price: 70 (As specified in Annex 3.6.) Quality: 30 (As specified in Annex 3.6.) – Lot nr.: 7 7. ESG Reporting As specified in Annex 2.7. Last tender date: 08/23/2026 09:00:00 Type of contract: Services Authority: RailStock Finland Oy Information URL: https://www.railstock.fi Document URL: https://www.hankintailmoitukset.fi/en/public/procedure/35114/enotice/53172 Tenders URL: https://www.hankintailmoitukset.fi/en/tendering/procedure/35114/call-for-tenders Duration contract start date : 09/30/2026 21:00:00 Lot involves: FrameworkAgreement Criteria definitions: Price: 70 (As specified in Annex 3.7.) Quality: 30 (As specified in Annex 3.7.) – Lot nr.: 8 8. IT Systems, Network Architecture & Cybersecurity As specified in Annex 2.8. Last tender date: 08/23/2026 09:00:00 Type of contract: Services Authority: RailStock Finland Oy Information URL: https://www.railstock.fi Document URL: https://www.hankintailmoitukset.fi/en/public/procedure/35114/enotice/53172 Tenders URL: https://www.hankintailmoitukset.fi/en/tendering/procedure/35114/call-for-tenders Duration contract start date : 09/30/2026 21:00:00 Lot involves: FrameworkAgreement Criteria definitions: Price: 70 (As specified in Annex 3.8.) Quality: 30 (As specified in Annex 3.8.) – Lot nr.: 9 9. Technical Design (Engineering & Modifications) As specified in Annex 2.9. Last tender date: 08/23/2026 09:00:00 Type of contract: Services Authority: RailStock Finland Oy Information URL: https://www.railstock.fi Document URL: https://www.hankintailmoitukset.fi/en/public/procedure/35114/enotice/53172 Tenders URL: https://www.hankintailmoitukset.fi/en/tendering/procedure/35114/call-for-tenders Duration contract start date : 09/30/2026 21:00:00 Lot involves: FrameworkAgreement Criteria definitions: Price: 70 (As specified in Annex 3.9.) Quality: 30 (As specified in Annex 3.9.) – Lot nr.: 10 10. ETCS Retrofit & Upgrade Procurement Support As specified in Annex 2.10. Last tender date: 08/23/2026 09:00:00 Type of contract: Services Authority: RailStock Finland Oy Information URL: https://www.railstock.fi Document URL: https://www.hankintailmoitukset.fi/en/public/procedure/35114/enotice/53172 Tenders URL: https://www.hankintailmoitukset.fi/en/tendering/procedure/35114/call-for-tenders Duration contract start date : 09/30/2026 21:00:00 Lot involves: FrameworkAgreement Criteria definitions: Price: 70 (As specified in Annex 3.10.) Quality: 30 (As specified in Annex 3.10.) – Lot nr.: 11 11. Rolling Stock Documentation Management & DMS Support As specified in Annex 2.11. Last tender date: 08/23/2026 09:00:00 Type of contract: Services Authority: RailStock Finland Oy Information URL: https://www.railstock.fi Document URL: https://www.hankintailmoitukset.fi/en/public/procedure/35114/enotice/53172 Tenders URL: https://www.hankintailmoitukset.fi/en/tendering/procedure/35114/call-for-tenders Duration contract start date : 09/30/2026 21:00:00 Lot involves: FrameworkAgreement Criteria definitions: Price: 70 (As specified in Annex 3.11.) Quality: 30 (As specified in Annex 3.11.)

1. Owner’s Engineer Support

As specified in Annex 2.1.

2. Procurement Support (Rolling Stock)

As specified in Annex 2.2.

3. Lifecycle, LCC & Fleet Strategy

As specified in Annex 2.3.

4. Safety, Regulation & ECM Certification

As specified in Annex 2.4.

5. Testing, Acceptance, Audits & QA

As specified in Annex 2.5.

6. Maintenance, Overhaul & Modification Procurement

As specified in Annex 2.6.

7. ESG Reporting

As specified in Annex 2.7.

8. IT Systems, Network Architecture & Cybersecurity

As specified in Annex 2.8.

9. Technical Design (Engineering & Modifications)

As specified in Annex 2.9.

10. ETCS Retrofit & Upgrade Procurement Support

As specified in Annex 2.10.

11. Rolling Stock Documentation Management & DMS Support

As specified in Annex 2.11.

Buyer
RailStock Finland Oy
buyer-email@mail.com
organization number

Documents

Document name
Upload date
File size
First document.pdf1 Jan 1970, 00:001 Bytes
Second document.pdf1 Jan 1970, 00:001 Bytes
Open for offers
8 days left
Important dates
10 Jul - Publication date
23 Aug - Deadline
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