The National Gallery wishes to establish a Framework Agreement for the provision of Event Services for events held across Gallery sites. The Framework will consist of 5 lots, namely: Catering; Floristry; Production; Furniture; Entertainment The Gallery´s ambitious and evolving events programme ranges from intimate receptions and dinners to exhibition openings, film screenings, experiential events, major brand activations and exclusive Gallery takeovers. Events can accommodate up to 2,000 guests, with multiple events taking place simultaneously. Every event should contribute positively to the Gallery´s reputation, deliver exceptional guest experiences, broaden audience engagement and generate vital income in support of the Gallery´s charitable and cultural objectives. The Framework is intended for experienced suppliers with a proven track record of delivering high-quality events in prestigious, heritage, cultural or similarly complex venues. Suppliers must demonstrate the resources, expertise and operational capability to meet the demands of a unique public building and a wide range of clients and event formats. We are seeking creative, forward-thinking partners who bring fresh ideas and develop imaginative, practical and commercially viable solutions that enhance the Gallery´s events offer and guest experience The Approved Supplier List supports external clients including Corporate Members and Sponsors, Venue Hire Clients and Donors. Appointments are made directly by the client, and inclusion does not guarantee any minimum level of work, either directly from the Gallery or from clients. A 10% commission is payable to the Gallery on contracts awarded through the Approved Supplier List. This Framework Agreement will operate for a period of four years. Note that the values for each Lot are estimates only and actuals may vary; these estimates include spend by external clients as well as Gallery spend. – Lot nr.: 1 Caterers The Gallery requires suppliers who provide event catering services, capable of adapting to a wide range of client expectations, budgets and event formats, providing creative, practical and commercially viable solutions that uphold the Gallery´s standards and reputation. All caterers appointed to the framework must deliver both food and beverage experiences of the highest standard, demonstrating excellence in both quality and presentation. Suppliers should prioritise responsibly and sustainably sourced produce and maintain full compliance with all applicable food safety legislation, standards and best practice throughout the supply chain and event delivery process. Duration contract start date : 31/05/2027 11:00:00 PM Duration contract end date : 31/05/2031 10:59:59 PM Criteria definitions: Quality: 1 (General expertise) Quality: 2 (Technical expertise) Quality: 3 (Practical assessment) Quality: 4 (Customer service and sales) Price: 5 (Sample event pricing) – Lot nr.: 2 Floristry The suppliers shall provide a range of floristry services to the Gallery for events. The floral displays supplied shall be of an exceptionally high standard and reflect the Gallery´s reputation as one of the most important galleries in the world. Moving floral display within a building of significant national importance and priceless paintings requires suppliers to have and maintain appropriate resources to enable the movement and assembly of in accordance with the Gallery´s strict policies and procedures without exception. Duration contract start date : 31/05/2027 11:00:00 PM Duration contract end date : 31/05/2031 10:59:59 PM Criteria definitions: Quality: 1 (General expertise) Quality: 2 (Technical expertise) Quality: 3 (Customer service and sales) Price: 4 (Sample event pricing) – Lot nr.: 3 Production The suppliers shall provide a range of technical services to the Gallery, which shall include some or all of: lighting, audio, video, rigging and staging, project management. The suppliers shall have access to a suitable range of products, either as their own stock or via sub-contracted rental. The suppliers shall ensure that all products meet the necessary safety standards for use, and are appropriately maintained. Duration contract start date : 31/05/2027 11:00:00 PM Duration contract end date : 31/05/2031 10:59:59 PM Criteria definitions: Quality: 1 (General expertise) Quality: 2 (Technical expertise) Quality: 3 (Practical assessment) Quality: 4 (Customer service and sales) Price: 5 (Sample event pricing) – Lot nr.: 4 Furniture Hire The Gallery requires suppliers to provide a range of event furniture, capable of adapting to a wide range of client expectations, budgets and event formats, providing creative, practical and commercially viable solutions that uphold the Gallery´s standards and reputation. The stock supplied shall be of an appropriate standard and reflect the Gallery´s reputation as one of the most important galleries in the world. Moving furniture and setting up décor within a building of significant national importance and priceless paintings requires suppliers to have and maintain appropriate resources to enable the movement and assembly of in accordance with the Gallery´s policies and procedures. Staffing levels must be appropriate to the service provided and to enable the quick, efficient and safe installation of the furniture required for the event. Duration contract start date : 31/05/2027 11:00:00 PM Duration contract end date : 31/05/2031 10:59:59 PM Criteria definitions: Quality: 1 (General expertise) Quality: 2 (Technical expertise) Quality: 3 (Customer service and sales) Price: 4 (Sample event pricing) – Lot nr.: 5 Entertainment The Gallery requires a range of entertainment options for private and corporate client events as well as to make use of for our own events. The suppliers must be able to respond to a range of briefs and budgets, providing entertainment that is befitting of the Gallery´s unique and historic venue. With a 2am licence, often entertainment can run late into the night and the suppliers must be able to provide and manage appropriate levels of staff during the event, maintaining consistently high levels of service throughout. Duration contract start date : 31/05/2027 11:00:00 PM Duration contract end date : 31/05/2031 10:59:59 PM Criteria definitions: Quality: 1 (General expertise) Quality: 2 (Technical expertise) Quality: 3 (Customer service and sales) Price: 4 (Sample event pricing)